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Provide soft water if possible for coffee and tea preparation. At least 1-1/2 gallons. Hard water makes a skin on the tea, makes coffee taste funny, and the cups are harder to get clean.

WEDNESDAY EVENING:

Make 1 12-cup pot of decaf coffee for the average mixed group of 18-20 people (or less if known coffee drinkers are expected to be absent)
Pour 12 cups of water into coffee maker as measured by coffee maker window.
Place 1 level scoop of grounds into basket (screen type or paper) for every 2 cups of coffee(as measured by coffee maker window) USE DECAF GROUNDS. Turn on maker.
Put out a small cup with a couple of spoons in it.
Put out sugar dispenser.
Put out creamer dispenser.
Pour finished coffee into coffee thermos. (It holds more than 12 cups) Not really necessary, but keeps it hot without burning it.
TURN OFF coffee pot.
Make sure there's enough coffee grounds for 2 or 3 weeks, and if it is low ask for donors by email (or otherwise).
ALSO pour water into water boiler just above max line (fill to the height of 'liter' as this will be just enough to completely fill 2 thermoses.
Fill two white thermoses or tea(and heat more water to fill a third thermos if it is cold weather.)
Watch tea supply and ask for donations of tea as needed.
Watch supply of sugar. Fill as needed.
Watch supply of creamer and ask for replacement as needed.
Make sure dish pan is available and visible for dirty dishes.
Wash dishes and return to where you found them.
Empty grounds into trash (or take them home for compost).
Wash grounds basket, wipe down coffee maker.
Empty and wash coffee thermos, empty water thermoses.

SUNDAY MORNING:

See Wednesday instructions EXCEPT… Use regular grounds Make 2 pots of coffee if it's cold out (or the air conditioning is set too cold) and all known coffee drinkers are expected.